PRODUCTIVITY LINKED BONUS FOR THE ACCOUNTING YEAR 2010-2011 ORDER ISSUED

File No. 26-07/2011-PAP

Government of India

Ministry of Communications & IT

Department of Posts

(Establishment Division)

Dak Bhawan,Sansad Marg,

New Delhi-110 001

Dated 23^rd September, 2011

All Chief Postmasters General,

Postmasters General

All General Managers (Finance)

Director/Deputy Directors of Accounts (Postal)

Subject:- Productivity Linked Bonus for the Accounting year 2010-2011

Sir/Madam,

            I am directed to convey the approval of the President of India for payment of Productivity Linked Bonus for the accounting year 2010-2011 equivalent of emoluments of 60 (Sixty) days to the employees of Department of Posts in Group `D`,Group `C` and non Gazetted Group `B`. Ex-gratia payment of Bonus to Gramin Dak Sevaks who are regularly appointed after observing all appointment formalities and adhoc payment of Bonus to Casual labourers who have been conferred Temporary Status are also to be paid equivalent to allowance/wages respectively for 60 (sixty) Days for the same period.

1.1 The calculation for the purpose of payment of Bonus under each category will be done as indicated below.

2. REGULAR EMPLOYEES:

2.1 Bonus will be calculated on the basis of the following formula:-

Average emoluments X Number of days of Bonus

30.4 (Average no. of days in a month)

2.2 The term "Emoluments" for regular Employees include basic Pay in the pay Band plus Grade Pay, Dearness Pay, Personal Pay, Special Pay (Allowance), S.B. Allowance, Deputation (Duty ) Allowance, Dearness Allowance and Training Allowance given to Faculty Members in Training Institutes. In case of drawl of salary exceeding Rs.3500/- (Rs. Three Thousand Five hundred only) in any month during the accounting year 2009-10 the Emoluments shall be restricted to Rs.3500/- (Rs. Three Thousand Five hundred only) per month only.

2.3 " Average Emoluments" for regular Employees is arrived at by dividing by twelve ,the total salary drawn during the year 2010-11 for the period from 1.4.2010 to 31.3.2011, by restricting each month's salary to Rs.3500/- (Rs. Three Thousand Five hundred only) per month. However, for the periods of EOL and dies-non in a given month ,proportionate deduction is required to be made from the ceiling limit of Rs.3500/- (Rs. Three Thousand Five hundred only)

2.4 In case of those regular employees who were under suspension, or on whom dies-non was imposed ,or both, during the accounting year, the clarificatory order issued vide Paras 1 & 3 respectively of this office order No. 26-8/80-PAP (Pt-I) dated 11.6.81 and No. 26-4/87-PAP (Pt.II) dated 8.2.88 will apply.

2.5 Those employees who resigned, retired, left service or proceeded on deputation within the Department of Posts or those who have proceeded on deputation outside the Department of Posts on or after 1.4.2010 will also be entitled to Bonus. In case of all such employees, the Bonus admissible will be as per provisions of Para 2.1 to 2.3 above.

3. GRAMIN DAK SEVAKS (GDS)

3.1 In respect of Gramin Dak Sevaks who were on duty through out the year during 2010-2011, Average monthly Time Related Continuity Allowance will be calculated taking into account the Time Related Continuity Allowance (TRCA) plus corresponding Dearness Allowance drawn by them for the period from 1.4.2010 to 31.3.2011 divided by 12 (Twelve). However, where the Time Related Continuity Allowance exceeds Rs 2500/- (Rs.Two Thousand Five hundred only) in any month during this period., the allowances will be restricted to Rs 2500/- (Rs.Two Thousand Five hundred only) per month. Ex-gratia payment of Bonus may be calculated by applying the Bonus formula as mentioned below:-

Average TRCA X Number of days of Bonus

30.4 (Average no. of days in a month)

3.2 The allowances drawn by a substitute will not be counted towards Bonus calculation for either the substitute or the incumbent Gramin Dak Sevaks. In respect of those Gramin Dak Sevaks who were appointed in short term vacancies in Postman/Group `D` Cadre, the clarificatory orders issued vide Directorate letter No. 26-6/89-PAP dated 6.2.1990 and No. 26-7/90-PAP dated 4.7.91 will apply.

3.3 If a Gramin Dak Sevak has been on duty for a part or the year by way of a fresh appointment, or for having been put off duty, or for having left service,he will be paid proportionate ex-gratia Bonus calculated by applying the procedure prescribed in Para 3.1

3.4 Those Gramin Dak Sevaks who have resigned, discharged or left service on or after 1.4.2010 will also be entitled to proportionate ex-gratia Bonus. In case of all such Gramin Dak Sevaks, the Ex-gratia Bonus admissible will be as per provisions of Para 3.1 above.

3.5 In case of those Gramin Dak Sevaks who were under put off duty or on whom dies non was imposed, or both during the accounting year ,the clarificatory orders issued vide Para 1 & 3 respectively of this office order No. 26-8/80-PAP (Pt I) dated 11.6.81 and No. 26-4/87-PAP (Pt II) will apply.

4. FULL TIME CASUAL LABOURERS INCLUDING TEMPORARY STATUS CASUAL LABOURERS)

4.1 Full Time Casual Labourers (including Temporary Status Casual Labourers ) who worked for 8 hours a day, for at least 240 days in a year for three consecutive years or more (206 days in each year for three years or more in case of offices observing 5 days a week) as on 31.3.2011 will be paid ad-hoc Bonus on notional monthly wages of Rs.1200/- (Rupees Twelve Hundred only)

The maximum ad-0hoc Bonus will be calculated as below:-

(Notional monthly wages of Rs.1200) X (Number of days of Bonus)

30.4 (average no. of days in a month)

Accordingly, the rate of Bonus per day will work out as indicated below:

Maximum ad-hoc Bonus for the year

365

The above rate of Bonus per day may be applied to the number of days for which the services of such casual labourers had been utilized during the period from 1.4.2010 to 31.3.2011. In case where the actual wages in any month fall below during the period 1.4.2010 to 31.3.2011 the actual monthly wages drawn should be taken into account to arrive at the actual ad-hoc Bonus due in such cases.

5. The amount of Bonus /Ex gratia payment /Adhoc Bonus payable under this order will be rounded to the nearest rupee. The payment of Productivity Linked Bonus as well as the ex-gratia payment and ad-hoc payment will be chargeable to the Head `Salaries` under the relevant Sub –Head of account to which the pay and allowances of the staff are debited. The payment will be met from the sanctioned grant for the year 2011-2012.

6. After payment, the total expenditure incurred and the number of employees paid may be ascertained from all units by Circle and consolidated figures be intimated to the Budget Section of the Department of Posts. The Budget Section will furnish consolidated information to PAP Section about the total amount of Bonus paid and the total number of employees (category-wise) to whom it was distributed for the Department as a whole.

7. This issue with the concurrence of Integrated Finance Wing vide their diary No. 104/FA/10/CS dated 23-9-2011.

8.    Receipt of this letter may be acknowledged

-Sd- 
(S.V.Rao)
Assistant Director General (Estt)

Application for automatic transfer from Savings Account to RD Account

SB 83

Application for the purpose of availing the facility of automatic transfer from

Savings Account to RD Account(s)

(To be filled up in duplicate in case of accounts standing at a Sub Office)

To

The Postmaster

……………………… Post Office

Sir

I/We ………………………………… the holder/holders of savings account No………………………….. request that a sum of Rs…………….. (Rupees …………… ……………………………………………………….) may be debited every month/every 6/12 months to the above mentioned account and the same be credited to the under mentioned RD account/accounts standing in my/our name(s)/the name of my spouse/dependant child.

Sl Name of depositor(s) Denomination Account No

1

2

3

This facility is not being availed by me/us at present in respect of any RD account(s) in addition to the facility already granted to me/us in respect of RD account no………………….

I/We hereby declare that the conditions subject to which the facility of automatic

transfer is permissible have been ready by/to me/us and I/We accept all the said

conditions and all such amendments thereto as may be issued from time to time as binding upon me/us. The passbooks of savings and RD accounts concerned are enclosed.

Yours faithfully

Date ……………………….                                                            Signature(s) of Depositor(s)

SB ORDER NO. 03/2011- Appointment of Agents and other Agency functions

Appointment of Agents and other Agency functions – fresh instructions issued by MOF(DEA) regarding

SB ORDER NO. 03/2011

No.116-352009-SB

Government of India

Ministry of Communications & IT

Department of Posts

Dak Bhawan, Sansad Marg,

New Delhi-110001, Dated:11.03.2011

To

All Heads of Circles/Regions

Addl. Director General, APS, New Delhi.

Subject:- Appointment of agents and other agency functions – fresh instructions issued by MOF(DEA) regarding.

Sir / Madam,

The undersigned is directed to say that Min. of Finance (DEA) vide letter no. F.1/29/2010-NS.II dated 31.12.2010 has issued some instructions regarding appointment of agents and other agency functions. This office is also receiving some representations from Agents Associations regarding noncooperation by the postal staff and insistence on bringing RD schedules in CD format. All these matters have been considered in this office and fresh guidelines as given below are being issued which shall be applicable from the date of receipt of this letter:-

1. Whenever, it is noticed that in any post office, number of agents attached are more than the business potential which may cause heavy rush in that post office, appointing authority should immediately be informed to change the jurisdiction of some agents to alternative post offices.

2. All Divisional Heads will maintain a record of agents which are found involved in the fraudulent activities and inform the appointing authority immediately for cancellation of the agency. No business from such agents should thereafter be accepted. At the beginning of the year, a negative list containing details of such agents should be circulated to all post offices in the division and to the appointing authority. During the course of the year, any addition / deletion may be made and at the beginning of the next year, the list may be reviewed and issued afresh. If name of any agent whose agency is renewed is found in the negative list, no business from such agent should be accepted and matter should be reported to the appointing authority immediately.

3. SAS Agents were earlier authorized to handle cash up to Rs.50,000/- at a time. Now, this limit has been reduced to Rs.10,000/- at a time. If any depositor wants investment of more than Rs.10,000/- through SAS agent, he has to give cheque to the agent duly crossed and endorsed as per latest rules and procedures. However, the limit of issue of cash receipt books to SAS agents will remain Rs.50,000/- at a time.

4. No SAS/MPKBY/PPF agent shall be permitted to issue cheque from his own account on behalf of any depositor.

5. MOF(DEA) has prescribed a half yearly coordination meeting between District Magistrate and Divisional Head. All Divisional Heads may also take up the issues related to agents, such as, appointment, renewal and fraud cases at District level with appointing authority, whenever such issues arise.

6. The postal staff posted at the counters should co-operate with the agents bringing business. Postmaster should fix separate working hours for the acceptance of business from agents keeping in view the business potential of the office and wherever possible, may identify one full time separate counter for handling business of agents particularly in Head Post Offices.

7. This may kindly be brought to the notice of all post offices and administrative offices.

8. This issues with the approval of DDG(FS).

Yours faithfully,

Kawal Jit Singh

Assistant Director (SB)

SB ORDER NO. 02/2011 - Clarifications regarding new procedure of Claim

Clarifications regarding new procedure prescribed for settlement of deceased claim cases vide SB Order 25/2010.

SB ORDER NO. 02/2011

No.113-07/2008-SB

Government of India

Ministry of Communications & IT

Department of Posts

Dak Bhawan, Sansad Marg,

New Delhi-110001, Dated: 08..02.2011

To

All Heads of Circles/Regions

Addl. Director General, APS, New Delhi.

             Subject:- Clarifications regarding new procedure prescribed for settlement of   deceased claim cases
                            vide SB Order 25/2010.

Sir / Madam,

The undersigned is directed to say that PTC Mysore has sought clarifications on some points mentioned in the new procedure circulated for settlement of deceased claim cases vide SB Order No. 25/2010. Points raised and clarifications are given below:-

Sl. No.	Points raised	Clarification
1	What value of Stamp paper will be used for obtaining Affidavit, Letter of Indemnity, Disclaimer certificate of Affidavit.? Whether ‘Notary Public’ and ‘Oath Commissioner’ are one and the same? If not, where the oath Commissioner is available? Whether the claim application forms and annexures will be supplied by department viz PSD? If so, what will be the number of forms? It is suggested that all claim forms prescribed for SB and SC should be assigned different numbers.	The value of stamps on Affidavit differs from State to State as it comes under the State Stamp Act. Circles can circulate the value of stamps as per their State Stamp Act. Notary Public and Oath Commissioner are different and are available in every court complex. The form prescribed are to be supplied by the Department and for numbers allotted are given below:- 1) Form for claim of balance in the Savings Bank Account of deceased depositor- SB-30 2) Claim application form for settlement of Savings Certificates of the deceased holder where nomination is registered-NC-14. 3) Claim application form for settlement of Savings Certificates of the deceased holder where claim is preferred on legal evidence of heirship.NC-15. 4) Claim application form for settlement of Savings Certificates of the deceased holder where no nomination is registered or no legal evidence is produced.NC-16.
2	Whether payment of claim can be made by automatic transfer to POSB account of the claimant? It is suggested to make provision	All payments have to be made by crossed cheque only.
3	For Savings Certificate the limit prescribed for Time Scale SPM is mentioned as Rs.500/- which was earlier Rs.1000/-. Whether this is a typographical error or this limit has been reduced?	It was a typographical error. It may be read as Rs.1000/-.
4	For savings account having nomination or legal evidence, limit for only T/S SPM has been mentioned. It is presumed that LSG/HSG SPMs also can sanction such claim up to the limit prescribed for them in case of no nomination.	In case nomination is registered or legal evidence is produced there is restriction of amount to be sanctioned by T/S SPM or Selection Grade SPM up to the limit they are empowered to sanction claim in case of no nomination. In Note 1 below Rule 87(2) after the words Time Scale SPM words “or Selection Grade SPM may be inserted which was missed during typing. This will clear the confusion
5	Sanction limit of LSG SPM has been shown as Rs.5000/- whereas it was Rs.2000/- prior to 1.1.2011. Whether it is a typographical error or the power has been enhanced?	This was also a typographical error. This may be read as Rs.2000/-.
6	Clarification regarding Sanction of claim in favour of Succession Certificate holder where nomination is registered.	The Sanctioning authority has to give precedence to nominee over all other persons seeking claims. Only in those cases where the nominee has not claimed the amount and someone produces Succession Certificate or Probate of Will or Letter of Administration, the claim should be settled in favour of legal heir without waiting the nominee to prefer the claim.
7	In rural areas, Xerox machines are not available. As the claim application shall be treated as voucher, for keeping the claim application as office copy, whether claim application are to be obtained in duplicate.	This matter can be sorted out at local level and wherever necessary, the claim application can be taken in duplicate.
8	The mode of dispatch of sanction memo is not mentioned.	The need to dispatch the sanction will arise only if the claim is received by post. In such cases the sanction memo may be dispatched by service Insured Post.
9	In the claim application for Savings Account, provision of signatures of only Sr.PM/PM/SPM is provided whereas some cases require sanction of DPS/Regional PMG/CPMG.	Where none out of Sr.PM/PM/SPM are sanctioning authority, the sanctioning authority will issue formal sanction memo of the claim and return the whole case to concerned Sr PM/PM/SPM for payment. The concerned Sr.PM/PM/SPM will mention the particulars of sanction memo on the claim application and sign at the place marked for them to authorize  the payment.
10	In the format of application form for savings account, the wording , “To the Sr. Postmaster/Postmaster/Sub Postmaster………(Name of PO) printed twice which may be a typographical error. It should be confirmed.	This was a typographical mistake.

1.             The points raised and clarifications given may kindly be circulated to all post offices for guidance and necessary information.

2.             This issues with the approval of DDG(FS).

Yours faithfully,

(Kawal Jit Singh)

Assistant Director (SB)

SB ORDER NO. 01/2011 - Opening of Joint Account in PPF

SB ORDER NO. 01/2011

No.32-1/2011-SB

Government of India

Ministry of Communications & IT

Department of Posts

Dak Bhawan, Sansad Marg,

New Delhi-110001, Dated:       08.02.2011

To

All Heads of Circles/Regions

Addl. Director General, APS, New Delhi.

            

 

Subject: - Use of prescribed Account Opening Form (Form’A’) while opening PPF accounts to avoid irregular opening of Joint accounts in PPF.

Sir / Madam,

The undersigned is directed to say that this office is receiving large number of cases from circles/regions for regularization of irregularly opened Joint PPF accounts by converting into single accounts. As Department has no power to relax any statutory rule, all such cases are being referred to Min. of Finance (DEA) for regularization.

1.             Min. of Finance (DEA) while examining such cases has observed that Post Offices are using SB-3 for opening of PPF accounts which is meant for opening of SB/RD/TD/MIS accounts and this is resulting in opening of Joint PPF accounts as the form has provision for opening of joint accounts. Ministry has pointed out that PPF Scheme provides for ‘FORM-A’ as account opening form and if this form is used for opening of PPF account, there are less chances that a Joint PPF account could be opened.

2.            It is therefore requested to ensure that all post offices operating PPF scheme should use Form-A for opening of PPF account and no Joint PPF account is opened. Availability of this prescribed form in Post Offices operating PPF scheme may also kindly be ensured.

3.        This may kindly brought to the notice of all post offices operating PPF scheme.

                       This issues with the approval of DDG (FS).

                                                                            Yours faithfully,
                                                                           (Kawal Jit Singh)
                                                     Assistant Director (SB)

Syllabus for the post of Post Master Grade-I in Post Offices.

Syllabus for Departmental Competitive Examination for the post of Post Master Grade-I in Post Offices.

The examination for Postmaster Grade-I will consist of two papers of 100 questions; 90 minutes duration each. The questions will be on the pattern of objective type Multiple Choice Question (MCQ).

 Syllabus for these two question papers is given as under:

PAPER-1

(i) Customer Services and Grivances

(a) Post Office Guide - Part I

(b) Compendium of Processing and Disposal of Public Complaints

(c) Knowledge about DOPG, DOARPG and RTI cases

(d) Consumer Forum/ Post Forum/ Citizen Charter

(e) Central Civil Services (Classification, Control & Appeal) Rules

(f) Conduct Rules

(g) General Financial Rules

(ii) Postal Operations

(a) Postal Manual Volume V

(b) Postal Manual Volume VI (Part I, II and III)

(c) FHB Volume II

(d) POSB Manuals (Volume I, II and III) OR Compilation of POSB Manual Volume I and II written by Kanwaljit Singh, AD (FS), Department of Posts

(e) Project Arrow-Blue Book

PAPER – II.

(a) Knowledge of products and services of Department of Posts.

(b) Marketing: Principles of marketing assessment of related products and services.

(c) PLI/ RPLI, Post Office Insurance Fund Rule, outline knowledge about Insurance Schemes, Mutual Fund and other financial products and services in the market.

(d) General Awareness and Current Affairs including general mental ability test covering logical reasoning (verbal and non verbal), numerical analysis (arithmetic) and basic mathematical equations and statistical tools like mean, median, mode, graphical representation of data, comprehension and basic language skills.

(e) General principles of technology.

(f) Basic technology requirement-computer, server, laptop

(g) Connectivity of computers.