CORRIGENDUM SB ORDER NO. 2/2008

CORRIGENDUM SB ORDER NO. 2/2008

F.No. 116-09/2007-SB

Government of India

Ministry of Communications & IT

Department of Posts

(FS Division)

Dated 12.2.2008

CORRIGENDUM

To

All Heads of Circles/Regions

Subject: - Updating of data of all categories of accounts in all HPOs for HO as well as SO group and review of decetralization of RD/MIS/SCSS policy in the light of frauds being detected in Sub Post Offices.

Sir/Madam,

This is in continuation of this office letter of even number dated 4.2.2008. Some of the clauses of Para 5 (b) and (c) of this letter have been modified. Revised text of these paras is as follows:-

5. (b) For SO Group in Head Post Offices:-

(i) In HPOs, daily consolidation and vouchers along with LOTs will be transferred to SBCO as per existing procedure.

(ii) On receipt of application for issue of duplicate passbook, the same will be transferred to I/C SBCO under receipt.

(iii) On receipt back of application from I/C SBCO duly approved, APM (SBSO) will prepare and issue duplicate passbook and dispatch to SO duly entered in SO Slip.

(iv) APM (SBSO) will maintain a register in manuscript for issue of duplicate passbooks and enter all the applications date wise indicating date, account number, name of SO, balance as on date, initials of APM etc..

(v) All such applications will be kept in a guard file and preserved by APM (SBSO) in his/her personal custody for 5 years.

(vi)  Postmaster of HPO will check this register with guard file once in a fortnight and put his dated signatures in token of having checked the same.

(vii) Postmaster and APM (SBSO) will be personally held responsible if any of these guidelines is not properly followed.

(c) For SBCO in Head Post Offices:-

(i) SBCO is expected to have data in their computers for RD/MIS and SCSS schemes relating to SOs as prescribed vide SB Order No. 8/2003 issued vide this office letter No. 113- 1/2002-SB dated 5.5.2003. On receipt of daily return from

SBSO, SBCO will check 100% vouchers of closed accounts pertaining to RD/MIS/ SCSS schemes of these SOs.

(ii) During the course of voucher checking, SBCO will verify one deposit entry in each qtr. mentioned in the passbook in case of RD with relevant entries available in the computer or where the data in computer is either not fed or partially fed in SBCO, from List of Transactions of the respective SOs kept office-wise and date-wise in monthly bundles. Similarly, in case of MIS and SCSS, all deposit entries in the passbook will be verified.

(iii) SBCO will maintain a register office wise as well as scheme wise for the accounts closed w.e.f 15.2.2008 by such SOs. Format of the register is attached with this letter as Annexure-II.

(iv) In-charge SBCO will check this register on daily basis and put his dated signatures at the end of each day in token of having checked the register. He will immediately brought to the notice of Postmaster as well as Divisional Head, any discrepancy including non-receipt of passbook with account closure form if noticed in any account.

(v) On receipt of application for issue of duplicate passbook along with certified copy of ledger from SBSO, I/C SBCO will personally verify all the deposit entries in the ledger copy with the data available in the computer or if data is not fed or partially fed, from the LOTs of the concerned sub office. After satisfying himself of the balance noted in the ledger copy, he will put the words” Approved” on the application form and return the same to APM(SBSO) under receipt.

(vi) In-charge SBCO will be held personally responsible if any of these guidelines is not properly followed.

This may kindly be brought to the notice of all concerned.

Yours Sincerely,

(A.P.Srivatava)

Dy. Director General (FS)