SB ORDER NO. 5/2008

SB ORDER NO. 5/2008

No.116-11/2008-SB

Government of India

Ministry of Communications & IT

Department of Posts

Dak Bhawan, Sansad Marg,

New Delhi-110001, Dated: 7.4.2008

To

All Heads of Circles/Regions

Subject:- Security of important documents like Ledger Cards, SB-3, Index to ledger cards, Specimen Signature Books and Purchase applications of NSC/KVP etc. used in POSB/SC operations.

Sir / Madam,

The undersigned is directed to say that Member (I&FS) during her visit to one Head Post Office has observed that important documents like Ledger Cards, SB-3, Index to ledger cards, Specimen Signature Books and Purchase applications of NSC/KVP etc. used in POSB/SC operations are lying in open and unarranged manner which is fraught with great risk. It has been desired by Member (I&FS) that immediate action should be taken for safeguarding and securing these crucial documents in all post offices. For this purpose, readymade steel almirahs of suitable design are available in the market or any other secure filing systems may be considered.

2. It is requested that necessary instructions may be issued to all divisional heads for taking immediate and prompt action in this regard.

3. This issues with the approval of Member (I&FS).

Yours faithfully,

(Kawal Jit Singh)

ASP(SB&SC)