SB ORDER NO. 8/2008

SB ORDER NO. 8/2008

No.109-04/2008-SB

Government of India

Ministry of Communications & IT

Department of Posts

Dak Bhawan, Sansad Marg,

New Delhi-110001, Dated: 9.4.2008

To

All Heads of Circles/Regions

Addl. Director General, APS, New Delhi.

Subject:- Closure of Savings Bank account and supply of SB-3 along with account closure form to SBCO- revised instructions regarding.

Sir / Madam,

The undersigned is directed to say that it has been brought to the notice of this office that in case of closure of Saving Bank accounts, Revised SB-3 forms are being supplied to SBCO along with account closure form instead of original SB-3 on the pretext of non-availability of the same. In case of some SOs, revised SB-3 forms have been found prepared with forged signatures resulting in detection of fraud cases at a later stage. In this regard, it seems that procedure prescribed in Rule 21(1) of POSB Manual Vol-I (corrected up to 31.12.2006 and available on web-site) for keeping SB-3 forms in guard files with rings in steel almirahs in bundles of 150-200 and further keeping them locked at the end of the day by the Postmaster are not being followed scrupulously which is leading to inconvenience to the depositors and detection of frauds at a very late stage.

2. It is requested that a special drive in all SO/HPOs may be started to check continuity of all type of SB-3s in all POSB schemes and revised SB-3 forms of all those found missing may be obtained. While taking revised SB-3, obtaining of proper introduction of the depositor on the revised SB-3 as prescribed in the rules for opening of account and copy of identity proof of the depositor should be made compulsory.

3. It may also be ensured that in all SO/HPOs, SB-3 froms should be kept in the manner prescribed in Rule 21(1) of POSB Manual Vol-I as mentioned in Para 1 above and in case of any lapse in this regard, responsibility may be fixed.

4. It is further requested that this revised instruction may be brought to the notice of all Post Offices. I/C SBCO will intimate such type of irregularities to the concerned Divisional Head and from the date of receipt of this order, non-supply of copy of identity proof with Revised SB-3 may be treated as CORRUPT PRACTICE and dealt with accordingly.

5. This issues with the approval of DDG(FS)

Yours faithfully,

(Kawal Jit Singh)

ASP(SB&SC)

Encl. Copy of rule 21(1) of POSB Manual Vol-I